Office Manager

Job Summary

We are seeking a dynamic and highly organized Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office environment. This role is vital in coordinating administrative tasks, managing office systems, and supporting staff to foster an efficient and welcoming workplace. The ideal candidate will bring strong organizational skills, technical proficiency, and excellent communication abilities to drive productivity and maintain a positive office atmosphere.

Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Oversee office management duties such as supply procurement, filing systems, and maintaining office equipment.
• Coordinate calendar management and schedule appointments for team members, ensuring efficient time management.
• Handle collections and working Dentrix ascend
• Support customer service efforts by assisting clients and visitors with inquiries and providing exceptional support via phone or in person.
• Maintain organized records through filing, proofreading documents, and managing correspondence to ensure compliance and easy retrieval.
• Assist with personal assistant responsibilities when needed, including calendar management and task prioritization to enhance overall office productivity.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets for data organization.
• Proficient in Dentrix Ascend
• Strong computer literacy with the ability to quickly adapt to new software or technical tools such as QuickBooks or other office management systems.
• Excellent organizational skills with keen attention to detail for proofreading, data entry, and file management.
• Effective communication skills across multiple channels including phone communication, client interaction, and internal correspondence.
• Bilingual abilities are a plus for supporting diverse teams or client bases.
• Demonstrated experience in office administration or clerical roles with a focus on customer support and front desk operations.
• Time management skills that enable prioritization of tasks efficiently in a fast-paced environment.

Join us as an Office Manager to lead our administrative team with energy and precision! Your expertise will help create a productive workplace where everyone can thrive while delivering outstanding support to clients and colleagues alike.

Pay: $23.00 - $28.00 per hour

Benefits:

• 401(k)

Work Location: In person