Front Office Coordinator

Job Summary

We are seeking a dynamic and organized Front Office Coordinator to serve as the welcoming face of our organization. In this vital role, you will manage front desk operations, coordinate administrative tasks, and ensure seamless communication across departments. Your proactive approach and exceptional organizational skills will help create a positive environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a professional and energetic workplace.

Duties

• Greet visitors, clients, and vendors with professionalism and warmth, ensuring a positive first impression
• Manage multi-line phone systems, directing calls efficiently and providing excellent customer service
• Handle all incoming correspondence, including emails, mail, and packages, with accuracy and promptness
• Maintain organized front desk area, ensuring supplies are stocked and the environment is welcoming
• Schedule appointments, coordinate meetings, and manage calendar entries using productivity software
• Perform data entry tasks with high accuracy using spreadsheets and word processing tools
• Support office management functions by assisting with clerical duties such as filing, proofreading, and document preparation

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software
• Strong computer literacy and technical proficiency in office management tools
• Experience with QuickBooks or similar accounting software is a plus
• Excellent phone etiquette and communication skills in both English and bilingual capabilities preferred
• Exceptional organizational skills with the ability to prioritize tasks effectively
• Previous office or administrative experience demonstrating reliability and attention to detail
• Ability to handle multiple responsibilities simultaneously while maintaining professionalism and efficiency
• eagle soft knowledge and dental knowledge is a plus

This role is perfect for motivated individuals eager to thrive in a fast-paced environment. If you possess strong clerical experience, excellent customer support skills, and a passion for creating organized workflows, we invite you to join our team!

Pay: $20.00 - $22.00 per hour

Work Location: In person