Front Desk Receptionist and Office Coordinator

Job Overview
We are seeking an energetic and highly organized Front Desk Receptionist and Office Coordinator to be the welcoming face and operational hub of our dynamic office environment. In this pivotal role, you will manage front desk responsibilities, coordinate administrative tasks, and support team members to ensure smooth daily operations. Your proactive approach and excellent communication skills will help foster a professional, efficient, and friendly atmosphere for staff, patients, vendors, and visitors alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant team.

Responsibilities

• Greet patients, answer multi-line phone systems with professionalism, and direct calls efficiently using proper phone etiquette.
• Manage calendar scheduling for meetings, appointments, and events, ensuring all commitments are organized and timely.
• Oversee vendor management by coordinating deliveries, service appointments, and maintaining positive relationships with suppliers.
• Handle clerical duties including filing, data entry, bookkeeping tasks using Dentrix and Open Dental, and maintaining accurate records.
• Support human resources functions such as onboarding new employees, assisting with training & development initiatives, and managing employee files.
• Assist with office management duties including supply inventory control, maintaining a clean workspace, and ensuring the overall organization of the office environment.
• Coordinate event planning activities for team functions or client engagements to promote team building and community involvement.

Skills

• Proven experience in office administration or clerical roles with strong organizational skills.
• Excellent communication skills with the ability to interact professionally with diverse stakeholders.
• Demonstrated experience in schedule management and calendar coordination.
• Familiarity with multi-line phone systems and effective phone etiquette practices.
• Experience supervising or managing teams in an office setting is preferred.
• Knowledge of QuickBooks for bookkeeping and payroll processing is highly desirable.
• Ability to handle vendor management tasks efficiently while maintaining positive relationships.
• Background in human resources or medical office management is a plus for supporting specialized needs.
• Strong organizational skills with attention to detail in filing, record keeping, and budgeting tasks.
• Capable of managing multiple priorities simultaneously while maintaining a positive attitude in a fast-paced environment. Join us as we create a professional yet lively workspace where your organizational talents will shine! This role offers meaningful opportunities for growth in office management, team leadership, and administrative excellence—all within a supportive environment that values your contributions every step of the way.

Pay: $24.22 - $29.17 per hour

Benefits:

• 401(k)
• Dental insurance
• Paid time off

Work Location: In person