Front Desk Coordinator

Overview

We are seeking an energetic and highly organized Front Desk Coordinator to serve as the welcoming face of our organization. In this vital role, you will manage front desk operations, coordinate communication channels, and support administrative functions to ensure a smooth and professional environment. Your proactive attitude and exceptional organizational skills will help create a positive experience for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a dynamic team.

Responsibilities

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly.
• Manage multi-line phone systems efficiently, directing calls accurately and professionally.
• Handle all front desk duties including answering inquiries, scheduling appointments, and providing information.
• Maintain organized filing systems, manage data entry tasks, and update spreadsheets with accuracy.
• Support office management tasks such as calendar management, coordinating meetings, and overseeing supplies inventory.
• Utilize productivity software such as Microsoft Office, Google Workspace, and QuickBooks for daily operations.
• Assist with clerical duties including proofreading documents, managing correspondence, and supporting customer service efforts.

Qualifications

• Proven experience in office management or administrative roles with strong clerical skills.
• Excellent computer literacy with proficiency in Microsoft Office Suite, Google Workspace, spreadsheets, and data entry.
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
• Exceptional phone etiquette and customer service skills; experience with multi-line phone systems is preferred.
• Bilingual abilities are a plus to support diverse client communication needs.
• Familiarity with office equipment such as printers, fax machines, and scanners; technical proficiency is essential.
• Previous experience in front desk or personal assistant roles is highly desirable.

Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive on delivering excellent customer support while managing multiple administrative responsibilities efficiently. This role offers a rewarding environment where your skills directly contribute to our organization’s success!

Pay: $18.00 - $28.00 per hour

Expected hours: 32.0 per week

Benefits:

• Dental insurance
• Employee discount
• Health insurance

Work Location: In person