Private Practice! Dental Office Manager

Are you an experienced dental administrator who enjoys leading a team, keeping an office running smoothly, and creating an exceptional patient experience? Sparks Family Dental PLLC is seeking a motivated, organized, and dependable Dental Office Manager to join our established dental practice!

At Sparks Family Dental, we believe great dentistry goes beyond clinical care. We are committed to making every patient feel welcomed, informed, and confident in their treatment decisions. We emphasize patient education, open communication, and patient autonomy, ensuring every individual feels empowered to make decisions about their oral health.

We are looking for a hands-on leader who shares these values and is ready to grow with a great team of dedicated dental professionals.

Position Details

• Position: Dental Office Manager
• Schedule: Full-time, Monday–Friday
• Location: In-office position - single location
• Experience: Prior dental administration experience required
• Software: Dentrix experience preferred

Responsibilities

The Dental Office Manager will oversee the day-to-day operations of the practice, ensuring efficiency, accountability, and a positive experience for both patients and team members.

Key responsibilities include:

• Office Operations: Oversee daily workflow, office organization, and administrative processes to keep the practice running efficiently.
• Insurance & Claims: Manage dental insurance claim submission, follow up on outstanding claims, post EOBs, and help ensure accurate insurance processing.
• Patient Accounts & Billing: Oversee patient billing, account balances, payment processing, and patient financial communications.
• Payroll & Timekeeping: Manage employee time tracking, attendance records, and payroll preparation and processing.
• Scheduling & Workflow: Coordinate block scheduling and help optimize the schedule to support clinical efficiency and patient care.
• Team Leadership & HR: Assist with hiring, onboarding, employee relations, and other human resources responsibilities.
• Patient Experience: Support a welcoming, patient-centered environment that prioritizes education, transparency, and informed decision-making.
• Team Coordination: Work closely with our dental professionals to maintain clear communication, consistent procedures, and a collaborative workplace.
• Office Security: Serve as a keyholder and help maintain the security and readiness of the practice.

What We're Looking For

The ideal candidate is a proactive, detail-oriented professional who can balance the financial, administrative, and interpersonal aspects of managing a dental office.

Qualifications include:

• Previous experience in dental office administration or dental practice management.
• Proficiency with Dentrix dental practice management software.
• Working knowledge of dental insurance claims, EOBs, patient billing, and accounts receivable.
• Experience with payroll, timekeeping, scheduling, and HR-related responsibilities.
• Strong organizational, communication, and problem-solving skills.
• The ability to lead by example, manage competing priorities, and work independently.
• A professional, approachable demeanor and a genuine commitment to patient satisfaction.
• Reliability, discretion, and accountability in handling confidential information.

Why Join Sparks Family Dental?

At Sparks Family Dental, you'll have the opportunity to become an integral part of an established practice with a strong presence in the Greater Hartford community. You'll work alongside a team of dental professionals who value collaboration, quality care, and meaningful relationships with their patients.

We believe the right Office Manager does more than manage a schedule or oversee paperwork. They help create the culture of the practice, support the team, and ensure patients feel respected and empowered throughout their dental care journey.

If you're ready to bring your dental administration experience, leadership skills, and passion for patient-centered care to a practice where you can make a difference, we'd love to hear from you!

Pay: $59,500.00 - $80,700.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person