Office Manager

Office Manager

Lotus Dental Arts

Schedule: In person, Full-Time | Monday through Friday 8:30am to 5:30pm

Location: 799 N Court St, Medina, OH 44256

We are looking for an Office Manager to organize and coordinate administrative duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a Front Office Manager or Office Administrator would be an advantage. A successful Office Manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office Manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.

Key Responsibilities

• Serve as the point person for office manager duties including maintenance, mailing, supplies, equipment, bills, errands, and shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Manage office General and Administrative budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees' queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services

Required Qualifications

• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Familiarity with email scheduling tools
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative, professional mind with an ability to suggest improvements
• High School degree

Preferred Qualifications

• Proven experience as an Office Manager, Front Office Manager, Secretary or Administrative Assistant

Benefits

• Health insurance 
• Dental insurance 
• Vision insurance 
• Life insurance 
• 401(k) with employer match 
• Paid Time Off (PTO) 
• Federal holidays off 
• Promotion from within and career advancement opportunities

Physical Requirements

• Ability to sit, stand, walk, and move throughout the clinic for extended periods 
• Ability to bend, reach, lift, and carry up to 25 pounds 
• Ability to see, hear, and communicate effectively to perform job duties safely 
• Ability to work in a clinical environment with exposure to noise, chemicals, and bodily fluids, using appropriate protective equipment 

Equal Employment Opportunity Statement 

Lotus Dental Arts is an Equal Opportunity Employer and complies with all applicable federal and Ohio employment laws. Employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, military or veteran status, ancestry, or any other status protected under federal, state, or local law. 

Lotus Dental Arts complies with the Ohio Civil Rights Act, the Americans with Disabilities Act (ADA), and applicable wage and hour laws. Reasonable accommodations are available for qualified individuals with disabilities throughout the hiring process and during employment.

This employer participates in E-Verify.

https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf

Pay: From $20.00 per hour

Application Question(s):

• Are you able to work 8:30 AM to 5:30 PM Monday through Friday? (Required)
• What is your pay expectation?

Work Location: In person