Front Office & Hygiene Scheduling Coordinator

Front Office & Hygiene Scheduling Coordinator

Clarksburg Dental Center

Full-Time | Monday–Thursday | No Fridays or Weekends

Clarksburg Dental Center is looking for a dependable, organized, and proactive Front Office & Hygiene Scheduling Coordinator to join our team.

This position plays an important role in keeping our hygiene schedule running efficiently, preparing for upcoming patient appointments, and supporting the overall flow of the front office. We’re looking for someone who is detail-oriented, comfortable communicating with patients, and able to stay organized while managing multiple responsibilities throughout the day.

What You’ll Do

• Review upcoming hygiene and emergency appointments to ensure patient information, providers, insurance, procedure codes, and medical histories are accurate and up to date.
• Contact patients to confirm appointments and assist with scheduling and appointment coordination.
• Proactively work to fill open hygiene appointments by contacting patients and moving appointments when opportunities become available.
• Prepare and review routing slips so the clinical team has the information needed for each patient.
• Scan, upload, and document specialist reports in patient charts and ensure they reach the appropriate doctor for review.
• Track and calculate hygiene schedule performance for weekly team meetings.
• Maintain accurate scheduling records and upload weekly hygiene schedules to the office Google Drive.
• Keep the written card tracker accurate and organized.
• Assist with maintaining a clean, organized, and welcoming front office.
• Help complete endofday closing duties.

What We’re Looking For

We’re looking for someone who is personable, reliable, and ready to take initiative. The right candidate should have strong communication and customer service skills, excellent attention to detail, and the ability to prioritize multiple responsibilities in a busy dental office.

Previous dental or medical front office experience is preferred but not required. We are willing to train the right candidate who is motivated, dependable, and eager to learn.

Experience with computers, email, Google Drive/Sheets, and general office software is important. Eaglesoft experience is a plus, but not required.

Schedule

Full-Time

• MondayWednesday: 9:00 AM7:00 PM
• Thursday: 8:00 AM4:00 PM
• No Fridays or weekends

Our consistent Monday–Thursday schedule allows our team to maintain a healthy work-life balance while continuing to provide high-quality care to our patients.

Why Join Clarksburg Dental Center?

At Clarksburg Dental Center, we believe a strong team creates a better experience for both our patients and our staff. We value teamwork, communication, accountability, and treating every patient with genuine care and respect.

If you’re organized, personable, dependable, and enjoy being part of a collaborative team that takes pride in what they do, we’d love to hear from you!