Experienced Front Desk Assistant

Overview

Weekend Warriors Wanted!!
We are seeking a dynamic and organized Full-Time Front Desk Assistant to serve as the welcoming face of our office. This energetic role involves managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily activities. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to create a positive first impression for visitors, clients, and team members alike.

Must be available Thursday thru Sundays from 745am- 8:00pm(or closing) This role will begin as part-time hours between our open days, but can grow to full-time!

Responsibilities

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems efficiently, directing calls to appropriate departments or personnel
• Handle incoming and outgoing correspondence, including emails, mail, and packages with accuracy and professionalism
• Maintain organized filing systems, data entry records, and manage office supplies inventory
• Schedule appointments, coordinate calendar management, and support meeting arrangements using Microsoft Office and Google Workspace tools
• Assist with clerical tasks such as proofreading documents, updating databases, and preparing reports
• Support office management duties including bookkeeping with QuickBooks and maintaining accurate financial records

Experience

• Proven office experience or administrative support background in a fast-paced environment
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Open Dental experience preferred
• Experience using multi-line phone systems and handling phone etiquette professionally
• Bilingual abilities are highly preferred to serve diverse client needs effectively
• Demonstrated organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required
• Familiarity with clerical tasks such as filing, proofreading, data entry, and calendar management is essential

Join us in creating a vibrant office environment where your organizational talents and customer service skills make a real difference every day!

Pay: $20.00 - $24.00 per hour

Experience:

• Front Desk in Dental: 2 years (Required)

Ability to Commute:

• Terre Haute, IN 47802 (Required)

Work Location: In person