Administrative Coordinator

Job Summary
We are seeking a dynamic and highly organized Administrative Coordinator to join our team 2 days a week on Monday's and Wednesday's! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff, clients, and visitors. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate will possess strong office management skills, excellent communication abilities, and a proactive attitude to handle diverse administrative tasks with enthusiasm. This paid position offers an exciting opportunity to develop your career in a fast-paced, supportive setting. Responsibilities include:

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle incoming calls efficiently and route messages accurately
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading
• Support the clinical team with administrative tasks as needed
• Ensure smooth daily office operations and exceptional patient experiences
• Support calendar management by scheduling appointments, meetings, and coordinating events using Dentrix/Dexis software and Microsoft Office tools
• Provide customer support via phone, email, or in person, ensuring a positive experience for clients and visitors
• Insurance verification and claims processing along with explaining insurance coverage and benefits to patients
• Collecting payments at time of service

Experience

• Previous dental office experience is required
• Strong administrative, organizational, and multitasking skills
• Excellent customer service and communication abilities
• Ability to work efficiently in a busy practice environment
• Experience with Dentrix software is a plus
• Knowledge of dental insurance verification and billing preferred
• Reliable, professional, and team-oriented attitude

Benefits

• Competitive pay: $23–$26 per hour, based on experience
• 401(k) with employer matching
• Paid sick time
• Paid vacation time
• Uniform allowance
• Dental benefits
• Four-day work week with long weekends
• Supportive, family-oriented work environment
• Opportunity to grow with an established and respected practice

If you're an experienced dental professional looking for a long-term opportunity in a welcoming, patient-focused office, we encourage you to apply today. Join a team that values professionalism, teamwork, and providing exceptional care to our community.

Pay: $23.00 - $25.00 per hour

Expected hours: 16.0 – 18.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Paid time off
• Retirement plan

Work Location: In person